How I Became a Morning Person

Most articles will tell you that one of the most common habits of CEOs and successful people is that they start their day early. What the article doesn’t tell you is that successful people pretty much have no choice.

Or rather, they did have a choice at some point– back when they were an intern, maybe, and they could either go the extra mile or not.

I have this theory that being good at your job is not as much about talent as it is about time management. And mornings are the ultimate time for time management. It sucks at first, but getting up just an hour earlier puts an extra hour of time back in your day. It’s like a freebie.

No one is bugging you.

The time from around 5-8a.m. is all yours. You can do whatever you need to do– work out, grab coffee, get a project done, or God forbid, eat a healthy breakfast for once. All without a single text or email.

Mornings don’t sound all that bad when I put it that way, do they?

But it’s not easy getting yourself in the habit, which is why not everyone does mornings. Everyone can do mornings, though. It just takes a few tricks.

Turn down the AC.

When you wake up and it’s freezing outside your bed, that does not make you want to get out of bed.

Turn up the coffee.

I mean, you probably knew this tip was coming. You can’t exactly wake up and smell the coffee unless there’s like, actually coffee. Coffee is a morning drink (for most people that aren’t me and only drink coffee once a day) for a reason- it motivates you to get your butt out of bed and at least a few steps into your kitchen. Or Starbucks. Whatever it takes.

Make it easier on yourself to get ready.

Figure out your outfit the night before. If you’re going to the gym, set out your clothes and shoes in advance. It sounds dumb, but

Eat a good breakfast (or at least a passable one).

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Were those stock photos enough for you?

No?

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Still not convinced?

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Aha. Thought so.

One of the perks of perking up in the early AM is having time to get yourself a decent breakfast. Food is an excellent motivator for just about anything.

Go to bed early.

I am a bit hypocritical in this advice. Sleep is not my strong suit. But it’s super important to get yourself in bed at least by 11 to be able to wake up early. Common sense, yeah, but suddenly it’s 2 a.m. and you have no idea why you’re still up writing a blog post. Whoops.

Lose the alarm.

Seriously, it sucks. Use a song instead. A song you like but are okay with not liking, since you’ll hear the sound of an alarm every time you hear it. I used to use “Amber” by 311, but it was so relaxing I sometimes slept through it. So. Don’t do that.

Make it a habit.

Once you’re consistent, your body will get adjusted to the rhythm and it’ll be second nature to be one step ahead of the world. Grab yourself a coffee for being so damn on top of it.

Does anyone else have pointers for becoming a morning person?

XO,

CC

 

 

How NOT to get it done

You’ll find a ton of articles telling people how to be more productive and get things done. Well, here I am to tell you how I don’t get things done.

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If I don’t write it down, I don’t get it done.

Think you’ll remember that mental note? Think again. Everything will fly right out of your head the minute after you tell your boss, “Yeah, I can definitely do that!” And then you don’t.

Use a Post-It. Keep a notebook on you. Set reminders on your phone. Whatever you need to do to get it out of your head and into the physical realm ASAP.

If I don’t tell someone I’m doing it, I don’t get it done.

It’s not always enough to hold yourself accountable. If someone knows what you need to do, even if it’s just your roommate, you’ll still feel more responsible for doing it.

If I don’t block off time, I don’t get it done.

Literally schedule time on your calendar to do a task. Treat it like an important meeting.

If I don’t list my tasks in order of importance, I don’t get a single thing done, I just sit there and panic at all the things I need to do and then don’t do anything.

Prioritize, prioritize, prioritize. I’ll say it one more time: Prioritize. Categorize emails based on level of importance– this is like dividing and conquering, because once you split up your tasks, you’re mentally putting things into more manageable chunks. It’s still the same amount of work, but because you’re separating your tasks into groups, you can tackle one group at a time without feeling overwhelmed.

Once the panic sets in, it’s hard to stay focused, and you’re so distracted worrying about the things you need to do that you don’t do any of it.

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If I don’t stay organized, I don’t get it done. 

Because if you lose the thing you were supposed to do, you can’t do it.

If I don’t get it started, I don’t get it done. 

The hardest part is when you actually start doing the thing. Until then you just procrastinate and do other things.

If I don’t have coffee in my system, I don’t get it done.

XO,

A

Time Flies When You’re Having Fun (Or Need Time Management Skills)

Most people at work and in school wish the day would go by faster. In PR, it’s a different story: There isn’t enough time in the world to get everything done that needs to get done, and that’s probably why Public Relations Executive is listed in the 10 Most Stressful Jobs among Taxi Driver and Airline Pilot. But like taxi drivers, I somehow survive the traffic jams of my job; it just takes time management and nerves of steel. Easy, right?

That’s not to say I haven’t had my crashes. Every once in a while, I’ll feel beyond overwhelmed at work and realize that I’m missing a meeting or a deadline on a task that had completely slipped my radar. It’s especially hard for interns, whose time is less valued. As an intern, you’re seen as dispensable, so your tasks pile on faster than you can handle them– you’re expected to be up for the challenge, no matter what else you have going on. It gets frustrating, because you feel like you’re juggling so much that you’re going to drop the ball at some point. But guess what? If you’re able to juggle everything without dropping the ball, you won’t be so dispensable anymore. You’ll be needed, respected, and appreciated.

Easier said than done, though. How exactly does time management work?

How to Not Drop The Ball

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Manage Up

Here’s a term for your buzzword list: Managing Up. I actually heard this one in a staff meeting at work, of all places, and it means working effectively and building a strong relationship with your boss. Here are a few ways to manage up:

  • Grab coffee with your manager and tell them your goals for the job. Alternatively, email a memo to your closest supervisors, so that your managers know what projects to give you and appreciate your ability to think about your career.
  • Understand their perspective. As stressed as you are, your boss is probably more stressed, and they’ll be appreciative when you’re responsive to
  • Anticipate your manager’s needs. Make sure to be thinking about how you can make their life easier, and it will make your life easier in turn.

Overcommunicate

Granted, I work in the communications industry. But in any job with tight deadlines an multiple projects, your boss will be just as nervous as you are about something getting done, so she/he will want updates on what’s getting done. This relates to my last point of managing up– you want to keep an open, positive line of communication with your managers about your workload.

  • Don’t wait until you’re done with a project to tell your manager how it’s going. It’s tempting for me to wait until I’m all finished, then present it to my manager with a grand AHA! HERE IT IS email (not literally, but you know what I mean). However, this means there could be a long period of time when your manager has no idea you’re taking care of it, and might even give you a new task because they forget you’re busy with another assignment. Tell them what you’re up to. Give frequent progress reports.
  • Send updates whenever you’re swamped and give a heads up when you’re going to be out of the office. If you have to run out for an hour to complete a task, for example, send a quick email letting your teams know how they can reach you.
  • Before signing off and leaving the office for the day, follow up on each of your projects with your teams to make sure everything has been taken care of.

Don’t Go Overboard

As important as it is to be proactive, you also don’t want to bite off more than you can chew. Be honest about what you can and can’t handle– and if there’s something you truly have no time for, make sure your boss knows before it’s too late.

  • Plan for a crisis each day. When planning out your schedule and workload, leave yourself a cushion of time in case an urgent request comes up.
  • Be assertive with your time. Ask if a deadline is hard; often, your supervisor will say they need something by noon, but it can really wait until 3.
  • It’s okay to say no. Delegate tasks that can be delegated (even to another intern, if you’re an intern) and be honest about what you can and can’t take on.

Think One Step (Or Three) Ahead

If you work ahead and know what’s coming, you can make time that didn’t exist. When you’re feeling like there aren’t enough hours in the day, you can create more.

  • Look at your calendar at the end of each day to see how tomorrow looks. Have a ton of meetings? See if you can take care of any tasks the night before so you don’t feel swamped.
  • Always assume something is going to take longer than it actually is. It’s better to overestimate a task and be left with extra time, than to underestimate and get left behind.
  • Use the Time Management Matrix: This is life-changing. I discovered it last week when Googling time management tips during an SOS moment at work. Just draw the grid and bullet-point your tasks according to Urgent/Important, Not Urgent/Important, Urgent/Not Important, and Not Important/Not Urgent. See below example:

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I know this was a doozy of a post, but it’ll save you from a doozy of a work day. These are just a few of many time management tips, so if you have one I missed, share it in the comments below!

XO,

A